Executive Assistant (gn)

What is an Executive Assistant and what are the required skills and studies to become one?

An Executive Assistant is responsible for providing high-level administrative support to an organisation’s senior executives and management teams.

This can include managing their schedules, organising meetings and events, handling correspondence, and conducting research and analysis.

What are the different job titles?

• Executive Administrative Assistant
• Senior Executive Assistant

What is the role of an Executive Assistant?

The Assistant provides administrative support to an organisation’s senior executives and management teams. She/he manages their schedules, organises meetings and events, handles correspondence, and conducts research and analysis.

The Executive Assistant may also be responsible for managing budgets, coordinating travel arrangements, and serving as a liaison between the executives and other departments or external stakeholders.

What are the main tasks?

The main tasks that you could find in a job description are the following:

• Provide high-level administrative support to senior executives and management teams
• Manage schedules and coordinate meetings and events
• Handle correspondence and communication on behalf of executives
• Conduct research and analysis to support decision-making
• Prepare reports and presentations
• Manage budgets and financial records
• Coordinate travel arrangements and itineraries
• Act as a liaison between executives and other departments or external stakeholders
• Manage confidential information and sensitive data

What are the required skills?

Hard Skills:

• Microsoft Office Suite
• Database and record-keeping software
• Budget and financial management
• Project management
• Travel Management

Soft Skills:

• Communication
• Organisation
• Time management
• Problem-solving
• Attention to detail
• Adaptability
• Discretion and confidentiality

What salary does an Executive Assistant earn?

The salary might differ depending on your city, country, and organisation size.

The gross salaries per year are around:

• 0 – 5 years: EUR 40,000 – 60,000 + bonus
• > 5 years: EUR > 70,000 + bonus

What are the qualifications to become an Executive Assistant?

To become an Executive Assistant, you will generally need to meet the following qualifications:

• You can do a degree or diploma in business administration, secretarial studies, or a related field. Relevant experience in administrative or executive support can also be required.
• Gain experience: Some employers may prefer to hire Executive Assistants with previous experience in administrative or executive support.
• Develop strong communication and organisational skills: As an Executive Assistant, you will need to communicate effectively with senior executives, management teams, and other stakeholders. Strong organisational skills are also important for managing multiple tasks and deadlines.
• Be proficient with computer software: You will have to be proficient with various software programs, such as Microsoft Office Suite, to effectively manage administrative tasks and support senior executives.